Job Description

Executive Assistant With Chief Of Staff Responsibilities

We're seeking a high-impact Executive Assistant with Chief of Staff responsibilities to partner closely with our President & Chief Revenue Officer during a critical phase of scale and transformation at H2O.ai.

This is not a traditional administrative role. You will be a trusted partner, strategic operator, and force multiplier, helping the President & CRO stay focused on the highest-leverage priorities, driving operating cadence across the GTM organization, and ensuring strategy consistently translates into execution.

You'll work closely with executive leadership, customers, partners, and board stakeholders, with a front-row seat to how a category-defining AI company scales its global revenue engine. Most importantly, you'll play a direct role in shaping H2O.ai's growth, momentum, and long-term success. This is a platform role. Based on performance, trust, and business needs, there is a clear opportunity to expand scope into a broader Chief of Staff role with increased ownership across strategy, execution, and cross-functional leadership.

This position is based in Mountain View, CA.

What You Will Do

Executive Partnership & EA Excellence

• Operate with exceptional executive judgment, discretion, and ownership.
• Manage calendar, travel, and meetings with context and intent, protecting focus time, sequencing priorities strategically, and ensuring every meeting has clear objectives, outcomes, and owners.
• Proactively anticipate needs, eliminate friction, and resolve issues before they surface.

Force Multiplier for the President & CRO

• Act as a true extension of the President & CRO, triaging inbound requests, anticipating priorities, and ensuring time is spent on the highest-impact decisions, customers, partners, and revenue-driving initiatives.
• Own defined decision domains on behalf of the President & CRO (e.g., prioritization, sequencing, meeting acceptance, cadence enforcement).
• Represent the President & CRO in select meetings and forums when appropriate, with authority to drive alignment and outcomes.

GTM Execution & Operating Cadence Ownership

• Drive follow-through on key Go-To-Market initiatives across Sales, Marketing, Partnerships, Customer Success, and RevOps.
• Own operating rhythms and cadences, including weekly leadership meetings, monthly business reviews, quarterly planning, QBRs, and executive offsites.
• Ensure decisions translate into execution, accountability, and measurable outcomes.

Strategic Connective Tissue Across Leadership

• Partner closely with ELT, Product, Engineering, Sales Consulting, Customer Success, Post Sales, and GTM leaders to align priorities and execution.
• Ensure cross-functional accountability against company objectives, ARR growth targets, and execution milestones.

Executive Communications & Change Management

• Prepare executive briefs, internal updates, and external communications with clarity and precision.
• Drive change management across GTM initiatives by reinforcing operating standards, surfacing risks and misalignment early, and constructively challenging assumptions when needed.
• Maintain momentum and alignment by removing friction and ensuring progress in a fast-paced, evolving environment.

What We Are Looking For

• 10+ years of experience supporting C-level executives (ideally CRO, President, or equivalent) in a high-growth SaaS or technology environment.
• Proven ability to operate effectively in fast-paced, ambiguous, and constantly evolving organizations.
• Exceptional organizational skills with strong prioritization, judgment, and attention to detail.
• Outstanding written and verbal communication skills across all levels of the organization.
• Strong interpersonal skills and a collaborative mindset; ability to build trust and influence across teams.
• Absolute discretion and an unwavering commitment to confidentiality.
• High technical proficiency with Google Workspace, Zoom, calendars, and executive-level documentation (Docs, Sheets, Slides).
• A proactive, anticipatory mindset, consistently staying two steps ahead.

Why H2O.ai?

• Market leader in total rewards
• Remote-friendly culture
• Flexible working environment
• Be part of a world-class team
• Career growth

H2O.ai is committed to creating a diverse and inclusive culture. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age, disability status or any other legally protected basis.

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